Managed print security: safeguarding your office’s most valuable asset

In today’s digital world, data security is a top priority for businesses of all sizes and industries. As the volume of digital information grows and the popularity of hybrid working continues, so does the need to protect it, and one often overlooked area of vulnerability is office printing.

That’s where Konica Minolta’s Managed Print Security solutions come into play, offering a comprehensive suite of tools and services to ensure your organisation’s print environment is as secure as it can be.

The Importance of Managed Print Security

Before delving into the specifics of Konica Minolta‘s solutions, it’s crucial to understand why managed print security matters. Many organisations don’t realise that printers can be a significant source of data breaches.

Here’s why:

1. Printed Documents Contain Sensitive Information: Printed documents often contain sensitive data, such as financial records, employee information, or confidential client details. If these documents fall into the wrong hands, it can have consequences.

2. Lack of Oversight: Traditional print environments lack oversight, making it challenging to track who is printing what and when. Unauthorised access or forgotten printouts can lead to data leaks.

3. Risks of Outdated Technology: Older printers may have security vulnerabilities that can be exploited by cybercriminals. Without proper security measures, your company could be at risk.

Konica Minolta’s Managed Print Security Solutions

As an authorised Konica Minolta managed print supplier, we recognise these challenges and can offer a range of solutions to address them:

1. Secure Printing: Secure printing ensures that print jobs are only released when the authorised user is physically present at the printer. Users can authenticate themselves using methods such as PINs, card readers, or biometric scans.

2. Data Encryption: Konica Minolta’s printers employ robust encryption techniques to protect data during transmission and while stored on the device.

3. User Authentication: Implementing user authentication ensures that only authorised personnel can access the printer’s functions. This prevents unauthorised use and reduces the risk of data breaches.

4. Access Control: Konica Minolta’s solutions allow you to set granular access controls, determining who can use specific functions of the printer and limiting access to sensitive features.

5. Regular Updates: Konica Minolta actively updates its printer firmware and software to patch security vulnerabilities and keep your devices secure.

6. Monitoring and Reporting: These solutions offer real-time monitoring and reporting capabilities, allowing you to track print usage and identify any unusual or unauthorised activity.

The Benefits of Konica Minolta’s Managed Print Security

By implementing Konica Minolta’s Managed Print Security solutions, your company can enjoy a host of benefits:

1. Enhanced Data Security: Protect sensitive information and prevent data breaches.

2. Compliance: Meet regulatory requirements for data security and privacy, such as GDPR.

3. Cost Control: Gain insights into your print environment, helping you reduce unnecessary printing and lower costs.

4. Efficiency: Streamline print workflows and reduce print-related disruptions.

5. Peace of Mind: Rest easy knowing that your organisation’s print environment is secure and compliant.

Investing in secure managed print services

Konica Minolta’s Managed Print Security solutions offer a comprehensive and proactive approach to securing your organisation’s print environment.

It has once again been recognised as ‘a Leader’ in Print Security by Quocirca, with its robust hardware and software security, and a ‘broad approach’ that delivers a complete service across cybersecurity, cited as strengths in the research firm’s report ‘The Print Security Landscape, 2023 – Securing the print infrastructure amidst a growing threat landscape’.

In its latest report, the firm recognises the continued rise in cybersecurity incidents and a continued reliance on print, requiring effective print security (on average 27% of IT security incidents relate to paper documents).

However, results of a study published by Quocirca in its report suggested that organisations are struggling to keep up with print security demands, resulting in 61% of organisations questioned, experiencing data losses as the result of unsecure printing practices in the past 12 months. The average cost of such data losses has also risen from £632k to £743k.

Device Hardware:

Most Konica Minolta devices are equipped with HDD (hard disk) and super-reliable central memory safety mechanisms, ensuring confidential data and other sensitive corporate information are is always protected. Konica Minolta provides the highest level of security, with ISO 15408 Common Criteria Certification.

Device Software:

The Konica Minolta software offers security measures to safeguard sensitive documents, and much more.

bizhub SECURE

Konica Minolta has developed bizhub SECURE to provide customers with the resources required to protect any information on bizhub’s internal hard drive. After determining its customers’ specific needs, Konica Minolta configures a range of the multifunction printer’s security features – so keeping any data, documents and information related to the printer completely secure.

In an era where data breaches are a constant threat, investing in managed print security is a wise decision that protects your most valuable asset – your data.

Don’t wait until a breach occurs; take action today to safeguard your office’s print infrastructure with Konica Minolta’s trusted solutions. Your data and your business’s reputation are worth it.

Contact our expert team of managed print experts today on 01473 372666 or email enquiries@evolve-businesssolutions.co.uk