Revolutionising managed print: The impact of AI and automation

As the digital landscape continues to change, businesses of all sizes are recognising the value of harnessing technology to streamline their operations and drive efficiency.

One area that has seen significant advancements thanks to AI and automation, is the world of managed print solutions.

At Evolve, we are interested to see how AI is set to improve efficiencies in our industry. Here are five ways AI will be able to improve printing for your business in the future:

1. Intelligent resource management

One of the primary advantages of AI in managed print solutions is its ability to optimise print resources intelligently. Traditional print environments often suffer from inefficiencies such as overprinting, excessive paper waste, and unmanaged consumables. AI-powered systems can analyse historical print data and usage patterns to predict future requirements accurately. By leveraging this data-driven approach we can reduce waste, cut costs, and improve overall environmental sustainability.

Predictive maintenance can save time and money.

• Predictive maintenance

Unplanned printer downtime can be detrimental to business productivity. AI can monitor the printer fleet’s health in real-time, detecting potential issues before they can lead to significant disruptions. By proactively predicting maintenance needs and alerting teams, AI could mean printers are more consistently available for use, minimising operational disruptions and improving service reliability.

• Enhanced security and compliance

AI has the opportunity to play a crucial role in bolstering security within print environments. With the rise of cyber threats, safeguarding sensitive information is a big concern. AI can be leveraged to identify potential security vulnerabilities, flag unusual printing activities, and enforce access controls, ensuring that confidential documents remain confidential. AI can also support compliance-heavy businesses with the introduction of automated auditing and reporting.

• Streamlining print workflow

Print workflows can be intricate, especially within a large organisation. AI can be used to streamline these processes by automating routine tasks, reducing manual intervention, and optimising document routing. As documents move through the print infrastructure, AI can identify the most efficient paths, ensuring that each print job reaches its intended destination quickly and accurately. The result is increased productivity and a significant reduction in potential bottlenecks.

AI learning can help establish sustainable print policies.

• User behaviour insights

This is where it all gets a little spooky! Understanding user behaviour can be essential when it comes to optimising print resources and controlling costs. AI can gather data on user printing habits, analysing patterns and trends. This information enables businesses to identify opportunities for cost-cutting, implement print quotas, or even establish more sustainable print policies. Companies can reduce unnecessary expenses and contribute to their corporate social responsibility initiatives by promoting responsible printing practices.

Evolve and AI

AI is undoubtedly the catalyst that is reshaping the landscape of businesses everywhere. Evolve Business Solutions recognises the potential of artificial intelligence in optimising print resources, streamlining workflows, enhancing security, and fostering a personalised user experience.

By embracing AI-driven managed print solutions, businesses can achieve greater efficiency, reduce costs, and elevate their printing infrastructure to meet the demands of the digital era.

To learn more about what a managed print solution could mean for your business, get in touch with a member of our team.